This page will focus on Testing information specific to Western Ontario Region at the D to C1 levels of testing.
Branch Rep Information
Examiners Information
Branch Testing Dates Updated: August 29, 2007
2005 C/D Testing Procedures manuals are available for download from the
Branch Testing Dates
Please submit all your information about your testings to Sharon Walker at millridgedc@yahoo.ca in order to help examiners obtain the required number of assists OR to help branches get together for testings.
Tests to be set:
Club Contact Level of Test Number of Candidates Mill Ridge Kathryn Roe-Guerin D
1
Glen Highlands Lynn Morris D2
1
London Sue Eagleson D
D2
2
1 (fall)
Niagara Harriet Fluke D2 1 Bluewater Rose Nesbitt D
D1
2
3
High County Darlene Haines D1
2
Headwaters Pauline Rudolph C1 1 Tests that are set:
Date Club Contact Level Comments
Responsibilibites of the Branch Test Rep
- Conduct Branch tests according to the Testing Procedures 2005.
- Ensure that the requirements of each level being tested are met yet not exceeded. Discuss any concerns with the Examiner(s). Report any infringements to the Regional Testing Chair.
- Be at the test site throughout the test as the branch representative. If this is not possible, assign an executive member or the DC the duty. This replacement must be familiar with the testing procedures.
- Keep complete, accurate and up-to-date copies of Branch testing records as well as previous test results for all members, current and retired. Branch members should receive their original Individual Record Sheets of their test result once a branch copy has been made.
- Keep Branch members informed of requirements for their level. It is recommended that members testing at C level and above have their own copy of the testing procedures. Lower levels could be given a copy of the C/D TP 2005 VII Requirement Sheets (page 17-19) and the C/D TP 2005 IV B. Responsibility of Candidates and Parents (page 15).
- Encourage Pony Club members to become Examiners. Members must be 14 years of age and a minimum of C level. Adults wishing to test must be recommended by the Branch Executive and their application approved by the Regional Testing Committee.
- Help Examiners obtain required assists. This is very important to help maintain a healthy list of available examiners. Examiners must be informed before the test day when there will be assistant testers present.
- See Duties of the Branch Test Rep in C/D TP 2005 Part 1 VII E and F (pages 9 – 10)
Finding Examiners
You need to book an examiner that is on the Regional Examiners’ List. Examiners’ lists are updated regularly - changes will be emailed to the Branch Test Rep. If you require a current copy, contact the Regional Test Chair, Sharon Walker. If you do not book a qualified examiner, then the test may become invalid. If you require assistance obtaining an examiner please call the Regional Test Rep.
When booking an examiner you need to allow one examiner for every 4 candidates. You should book an Assistant Examiner – no more than 2 assistants per test. To help with time and costs it is recommended to combine with other branch testing. If this does not work, then you can combine tests that are one level above; D and D1, D1 and D2, D2 and C, C and C1.
Every attempt should be made to assign examiners who have NOT tested the candidate at a previous level, particularity in repeat testings.
At all levels, the examiner must not have been a regular instructor of the candidate, a stable management instructor of the branch, D.C., or a family member of any candidate.
There are different levels of Examiners:
Assistant Examiners
An assistant examiner is when an examiner is in training and accompanies an experienced examiner through a test including the final mark evaluation and critique. The test chair must provide copies of the worksheets for the Assistant Testers as well as for the regular examiner.
An Assistant Examiner is a member who:
- has attended an Examiner’s Clinic
- is at least a D2 level and who will achieve their C in the current year
- is a C level or above who has not gone through the testing process yet
- is 14 years of age or older
- will assist 2 tests at each level with 2 different Examiners
Once the requirements have been fulfilled, the Assistant Examiner will be moved the Junior Examiners List on the Examiner's List and he/she is then able to officially test.
Junior Examiners
A Junior Examiner is qualified to test D and D1 level tests within his/her own branch or outside the branch. The Intermediate Examiner’s own level determines which level he/she can test, D or D1:
D Level Examiners:
- Must attend a WOR Junior Examiners clinic every 2 years
- Must hold a C level certificate or above
- Must be 14 years of age or older
- Must assist at at least 2 D tests with 2 different Examiners
D1 Level Examiners:
- Must attend a WOR Junior Examiners clinic every 2 years
- Must hold a C1 level certificate or above
- Must be 14 years of age or older
- Must test at the D level prior to testing D1
- Must assist at at least 2 D1 tests with 2 different Examiners
Intermediate Examiners
An Intermediate Examiner is qualified to test D and D1 level tests within his/her own branch or outside the branch and D2 to C1 only in outside branches. The Intermediate Examiner’s own level determines which level he/she can test above D1:
D2 Level Examiners:
- Must attend an Intermediate clinic every 2 years
- Must hold a C2 level certificate or above
- Must be 15 years of age or older
- Must test at the D and D1 levels prior to testing D2
- Must assist at at least 2 D2 tests with 2 different Examiners
C Level Examiners:
- Must attend an Intermediate clinic every 2 years
- Must hold a B level certificate or above
- Must be 16 years of age or older
- Must test at the D, D1 and D2 levels prior to testing C
- Must assist at at least 2 C tests with 2 different Examiners
C1 Level Examiners:
- Must attend an Intermediate clinic every 2 years
- Must hold a B2 level certificate or above
- Must be 16 years of age or older
- Must test at the D, D1, D2 and C levels prior to testing C1
- Must assist at at least 2 C1 tests with 2 different Examiners
Fees (updated March, 2006)
The following fees presume 1 to 4 candidates (not per candidate):
D level tests $35 D1 level tests $40 D2 level tests $45 C level tests $50 C1 level tests $55 Tests at C level and C1 level are encouraged to use a panel of two examiners, one being the Intermediate Examiner and the second examiner an Assistant Examiner.
Refreshments, lunch and snacks shall be provided by the host club as required.
When there are 2 levels tested by an examiner at the same time they should receive the full amount for the lower level plus 50% of the higher level. For example:
D1 and D2 D1 = $40 plus (50% of D2 = $45) $22.50 The total fee is $62.50 D2 and C D2 = $45 plus (50% of C = $50) $25 The total fee is $70.00 C and C1 C = $50 plus (50% of C1 =$55) $27.50 The total fee is $77.50 For an examiner out side of your club, you should fill in the Mileage Claim Form and give it to the examiner. It is the responsibility of the examiner to measure their return mileage and submit the form.
Clubs will be billed at the end of the year according to the number of members that have been involved in tests that paid out mileage. The mileage total paid out is divided by the number of candidates that tested at those tests. This is called one share. The Branch fee is the number of candidates in that Branch times one share. In this way, Branches which are farter away are not constantly penalized by high mileage fee.
D – C1 Branch Testing Procedures
Prior to the tests:
- Pages 20 & 21: Application Form for D tests
- Pages 44 & 45: Application Form for C test
After the written test:
Prior to the practical test:
1. SET TEST DATE, LOCATION AND AVAILABLE LEVELS
2. BOOK EXAMINERS
3. GET PAPER WORK READY FOR CANDIDATES
4. GET PAPER WORK READY FOR EXAMINERS
- C TESTS:
- Pages 46-49: one sheet per 4 candidates for the appropriate test level
- Page 53: one for each candidate
- Pages 54-57: one for each candidate for the appropriate test level
- Page 61 optional flat ride for candidates testing to C
- Page 62 optional flat ride for candidates testing to C1
- Remind candidates to bring their passport (and Certificate if used by Region) to be signed at the end of the test.
5. REMIND MEMBERS TO BRING PASSPORT, PIN, CREST, MEDICAL ARMBAND
- Have coloured discs ready – one per candidate if it is a D or a C test
6. ORGANIZE A JUMPR CREW FOR TEST DAY
- 2005 C/D Testing Procedures, pg. 15 or 38 outlines required materials for each level.
- The examiner is not expected to set up the course. Examiner will advise jump crew how he/she wants the course set up.
At the practical test:
1. ARRIVE EARLY & STAY AT TEST SITE DURING ENTIRE TEST
2. BE THE SAFTEY OFFICER or designate someone to fill this position.
3. HAVE BERVERAGES AND LUNCH for the examiners and jump crew.
4. HELP THE CANDIDATES
5. ACT AS THE LIASON BETWEEN PARENTS AND EXAMINERS
6. HELP THE EXAMINERS ANY WAY YOU CAN
- Be there for questions, concerns, facility questions
- Candidate's horse going lame, Candidates with special needs, - these should be relayed to Examiner
7. BE PRESENT AT THE EVALUATION
8. GET ALL FORMS AND CERTIFICATES FILLED OUT AND SIGNED BY EXAMINER
9. PAY AND THANK THE EXAMINER
10. RECORD MARKS
11. RETURN PAPERWORK TO CANDIDATES
After the practical test:
Examiners Information
Examiners Qualifcation
Level What you can do Required Preparation D2 Assist with D tests Junior Examiner’s Clinic Be at least 14 years old
C Conduct D tests in own and other clubs Junior Examiner’s Clinic (required every 2 years)
Be at least 14 years old
Assist at at least 2 D tests with 2 different examiners
C1 Conduct D tests in own and other clubs
Conduct D1 tests in own and other clubs
Junior Examiner’s Clinic (required every 2 years)
Be at least 14 years old
Assist at at least 2 D1 tests with 2 different examiners
Must have tested at D level
C2 Conduct D and D1 tests in own and other clubs
Conduct D2 tests only in other clubs
Intermediate Examiner’s Clinic (required every 2 years)
Be at least 15 years old
Assist at at least 2 D2 tests with 2 different examiners
Must have tested at the D and D1 levels
B Conduct D and D1 tests in own and other clubs
Conduct D2 tests only in other clubs
Conduct C tests only in other clubs
Intermediate Examiner’s Clinic
Be at least 16 years old
Assist at at least 2 C tests with 2 different examiners
Must have tested at the D, D1 and D2 levels
B2 Conduct D and D1 tests in own and other clubs
Conduct D2 and C tests only in other clubs
Conduct C1 tests only in other clubs
Intermediate Examiner’s Clinic (required every 2 years)
Be at least 16 years old
Assist at at least 2 C1 tests with 2 different examiners
Must have tested at the D, D1, D2 and C levels
Test Arrangements
- Before you agree to test, make sure you are qualified to test at that level and make sure you are familiar with the requirements of that level. All examiners must have a current TESTING PROCEDURES MANUAL and should take it to all testings. You should have, or at least have access to, all books on the required Reading List (see Testing Procedures - page 25)
- When you are called for a testing, there are a number of questions that you should ask:
- Number of candidates - you can only test up to four candidates at one time.
- Facilities:
a) be familiar with what is required at each level and ask the Branch hiring you what facilities are available. If you determine the facilities are inadequate for the level, make suggestions so that you can adequately test the candidates' ability.
b) at the D2 level and all C level tests, a cross country element is required. Make sure the branch is aware of this requirement and that facilities to test a cross country phase are available.- Ask about a jump crew for the test day. A lot of the examiner's time and energy can be wasted setting up a stadium jumping course especially at the higher levels
- If, for some very important reason, you as an Examiner cannot attend a testing, it is your responsibility to notify the club and you must find a qualified replacement. It is not the branch's responsibility.
- You may test within your own club at the D and D1 stage. Outside examiners must be used from the D2 level and above.
Day of the Test
- At all times, the test should be a teaching situation. You should never be derogatory or insulting to pony clubbers. Do not attempt to test at a level unless your knowledge of that level is excellent.
- A branch representative, either the Branch Test Chair or D.C., should be at the test site for the entire testing period. The Branch Test Chair/D.C. is your contact person for questions concerning candidates, facilities, paperwork, etc.
- For each candidate, a worksheet should be filled out during the test. You may choose to use a master sheet for the candidates and then copy your comments and marks onto the individual sheets at the end of the test. The branch should supply all paperwork for the test. Worksheets, for your reference, are found in the C/D Testing Procedures Manual: D-Pg 26-27; DI -pg 2829; D2-pg 30-31; C-pg 33-34; Cl-pg 35-36; C2-pg 37-39.
- You must also fill out an Individual Record Sheet for each candidate. For your reference, Individual Record Sheets can be seen in the C/D Testing Procedures Manual: D Levels - pg 32, C Levels - pg 40
- With a successful testing, your signature is required on the candidate's certificate.
- Your name will be recorded on the C and D Testing Result Sheet. The branch will send in this form to the Region and you will be given credit for your testing.
- You will also be given an evaluation form at each testing. You are asked to take the form home with you, fill it out and mail it directly to the Regional Testing Chair. The feedback from the evaluation forms can only help to improve the testing process within our Region.
- Keep track of your test dates (and levels you tested as well) for a backup in case the branches don't get their results in to the Region promptly.
- At the end of a testing, you (accompanied by the Branch Test Chair) will be required to give an interview with each candidate individually. This is a good oportunity to point out to the Branch Test Chair any areas of weakness you have noted with their club. It will help the clubs in setting up their education programs.
- Examiners are not required to and should not give interviews to parents, candidate's instructors, etc. If the parents have concerns they can relay their concerns to their branch executive.
- During the test, there should be no parental (or other) interference. If there is, inform the Branch Test Chair/D.C. and let them deal with the parents. Parental interference is a distraction to you as an examiner and to the candidates.
- Be sure to take a clipboard and pens/pencils to your testing.
- Some things that you as an examiner should expect at a testing:
1. If the testing goes over the lunch/dinner period, you should be provided with a lunch
2. You should receive payment for a testing the day of the test. Make sure you give the Branch Test Chair/D.C. your return mileage to the test site.
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Clinics
Examiner's Clinics are held for anyone wishing to be examiners (D2 level Pony Club and 14 years of age minimum).
Please contact Sharon Walker to register.
Junior / Intermediate Examiner’s Clinic
DATE : Sunday, May 27
TIME : 10:00 am
PLACE : Chestnut Hill Farm 5657 Wellington Road 7, Guelph/ Eramosa
COST : $20.00
Contact Sharon Walker to confirm attendance. millridgedc@yahoo.ca
WHO SHOULD ATTEND :
- All D2 members who are 14 years or older, who would like to begin the process to be an eligible examiner at the D level
- All C members and above who wish to be an examiner at the D and D1 levels
- All C1 members who are qualified examiners at D and D1 levels but require a refresher clinic (required every 2 years)
- All C2 members who wish to be an eligible examiner at the D and D1 levels
- All C2 members and above who wish to be an eligible examiner at the D2, C, C1 levels
- All C2 members and above who are qualified examiners at D2 to C1 levels but require a refresher clinic (required every 2 years)
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