The Regional Committee shall meet a minimum of four times (but at least 8 is recommended) in each calendar year at a location within the Region as selected from time to time by the Regional Committee. One of these meetings shall be the Annual General Meeting, the main purpose of which is to hold elections and to receive annual reports.
A special meeting of the Regional Committee shall be called by the Chair or by the Secretary on direction of the Chair, upon receipt of a written request signed by one-third of the members of the Regional Committee. Seven days written notice shall be given.
Notice of any regular meeting of the Regional Committee shall be sent by the Secretary to each member of the Regional Committee not less than 10 days prior to the meeting.
Thirty three percent of the members of the Regional Committee present in person or by deputy shall constitute a quorum for the transaction of business at any meeting of the Regional Committee, provided that at least 10 persons are present in person.
Proxies are not permitted in SLOV Region.
A temporary transfer of Branch voting rights for one meeting from the DC to an elected member of their club is allowed, provided that the member does not have a vote already.
Unless a prior agreement is reached with the members of the Regional Committee, each member of the Regional Committee who is elected as per Section 2.4 may, by ordinary motion at a Regional Committee Meeting, be declared to have resigned if they do not attend a minimum of 50 percent of Regional Committee Meetings during any period of six or more consecutive months.
Except as otherwise noted in these Rules and Regulations, every question shall be decided by a simple majority of the eligible voters who are present at the meeting in person.
Each current member of the Regional Committee, excluding the Chair and ADCs (unless there is a transfer of vote from the DC as per Section 3.6) who is 18 years of age or older shall be entitled to one vote at Regional Committee meetings, even if they hold multiple positions within the organization. The Chair shall have a vote in the event of a tie.
Each current member of the Regional Committee excluding ADCs (unless there is a transfer of vote from the DC as per Section 3.6) who is 18 years of age or older shall be entitled to one vote at Regional elections, even if they hold multiple positions within the organization. The Chair shall have a vote in Regional elections.